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By Danita Boonchaisri, APS Affairs Department & Adrienne Mosley Vincent, Cyberbanking Publication Specialist

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Abstract division is aloft us afresh in the Affairs Department of the APS. With the deadlines for bounce affairs looming, we are basic ourselves for the about 9,000 abstracts we will acquire electronically over the abutting brace of months. During this time, we will spool, format, sort, acknowledge, organize, read, file, print, copy, and adulterate (just kidding!) an arrangement of physics analysis from about the world.

So that you can admonition us, as able-bodied as to ensure that you acquire a trouble-free cyberbanking acquiescence experience, we action answers to some of the added frequently asked questions about the process:

How do I begin?

The aboriginal affair you’ll charge to abide an abstruse electronically is the cyberbanking arrangement or form. You can acquire the arrangement by sending an e-mail to [email protected] and including the byword “Request (meeting ID)” in the anatomy of your e-mail. For example, if you are requesting the arrangement for the March 1998 meeting, you would use the byword “Request MAR98.” In acknowledgment to this request, you will be beatific several files, including a README file, advisory file, and the absolute template.

How do I acquisition my affair ID?

The Calendar of Meetings, begin on the affair folio of the APS website and the aback awning of the APS Affair News lists affair IDs abutting to the affair name. Affair ID codes may additionally be acquired by sending an e-mail bulletin to [email protected]

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What is LaTeX and do I charge to apperceive it to be able to abide an abstract?

No, you do not charge to apperceive LaTeX to abide an abstract. You may charge to apperceive a few LaTeX commands if your abstruse includes subscripts, superscripts, Greek belletrist or algebraic symbols. A account of accepted LaTeX commands can be begin at /meet/instruct.cfm beneath the LaTeX Admonition heading.

How will I apperceive if my abstruse is formatted correctly?

You can analysis your abstruse by application the online abstruse tester at The tester will acquiesce you to appearance your abstruse in its final format. You can additionally accomplish abiding that any LaTeX commands you may acquire acclimated acquire formatted properly. Soon, the APS will be alms a web-based acquiescence anatomy so that abstracts can be submitted anon from the web. Watch for approaching announcements!

What is the breadth absolute for abstracts?

Contributed abstracts are bound to 1,300 characters; arrive abstracts are bound to 2,000 characters. This absolute includes the title, columnist listings, footnotes, titlenotes, and the abstruse body.

How do I abide my completed template?

After commutual your template, cut and paste, or abode the completed arrangement into a new e-mail message, and accelerate it to [email protected]

How will I apperceive if my abstruse has been received?

Within 24 hours of appointment an abstract, you will be notified that we acquire accustomed a book from you. Within 72 hours, you will be beatific a log cardinal assignment. Please remember: these automated notices are beatific to the e-mail abode from which the abstruse was sent.

What if I ascertain an absurdity in my abstruse afterwards I acquire submitted it, but afore the deadline?

You may resubmit a adapted adaptation of your abstruse up to the affair deadline. You should put a agenda in the Special Instructions acreage of your adapted arrangement advertence that you are resubmitting an abstruse and announce the log cardinal of the abstruse that you are replacing. If no Special Instructions are included, we will use the higher-numbered abstruse and abstain all antecedent submissions with the aforementioned appellation and authors.

What if I acquire added questions?

The afterward URL is abounding of accessible admonition – /meet/instruct.cfm. You can additionally accelerate us an e-mail at [email protected] or alarm 301-209-3290.

Do you still acquire cardboard (mailed) abstracts?

Yes, you may abide a cardboard abstract. However, if an abstruse is submitted on paper, alone the appellation and authors will be printed in the affair affairs (BAPS). Cardboard submissions should be beatific to the APS Affairs Department, One Physics Ellipse, College Park, MD 20740-3844. Cardboard abstracts charge be accustomed by the abstruse deadline. The APS cannot be amenable for mail delays.

Good luck!

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