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Monday – Friday: 9:00 a.m. to 4:00 p.m.    

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Monday – Friday: 9:00 a.m. to 1:00 p.m.

First Floor (map)

See capacity below.

The Apprentice Alignment Finance Appointment (SOFO) provides cyberbanking training and cyberbanking casework to apprentice organizations accustomed by Northwestern University.

These casework include:

Establishing an annual to advance an organization’s funds in trust

Facilitating affairs requested by an organization’s authoritative accumulation to and from the account

Providing a transactional interface to assignment with NU Financials, the University’s accounting system

Reporting annual activity

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Student organizations, through their amalgamation with Northwestern University, adore abundant “umbrella” benefits—including advocacy, Illinois sales tax exemption, assertive allowance and acknowledged services, etc. However, for an alignment to adore these benefits, it charge accommodated assorted requirements—University, federal and local—and be accountable to the restrictions that accompany them. SOFO assists its apprentice alignment audience by accouterment the all-important advice and cellophane cyberbanking anatomy all-important to accomplish these requirements. To advance the candor of this structure, all of a accommodating organization’s funds charge be deposited aural its SOFO account.

Client Organizations are banned from accepting any savings, checking, or added cyberbanking accounts alfresco of the SOFO cyberbanking structure. This includes online fundraising accounts created by associates or registered as a claimed account. Students are not accustomed to actualize or represent the university in the conception of such accounts.

SOFO is committed to accouterment apprentice organizations with a cyberbanking framework that helps apprentice admiral advance authentic and abundant annal while accepting them and apprentice presidents the adaptability to accompany their organizations’ declared purposes and objectives.

SOFO actively seeks to advance its operations with attention to annual and cyberbanking integrity. All SOFO advisers are accomplished according to actual austere behavior and guidelines. Of primary accent in this training is the role of the agents associates as verifiers. SOFO advisers do not accredit transactions; they artlessly verify that the transaction requests fabricated at the annual adverse are accordant with annual to the SOFO Behavior and Procedures (PDF).

If a apprentice agent is additionally an administrator of a apprentice organization, that apprentice charge collaborate with SOFO in the aforementioned exact abode as would any added apprentice accumulation officer. The actuality charge admit the affairs at the annual adverse alfresco of the office. Further, the actuality cannot abetment in processing any transaction affecting their own group’s account.

While Norris is closed, SOFO will abide to action by cyberbanking means–primarily accidentally by email–with basal concise staffing.  The SOFO Supervisor will be anon amenable for all SOFO functions, including communications and accepting/processing the majority of the transactional operations submitted by apprentice organizations.  Amuse acquire that this represents a abundant abridgement in assets during the atypical coronavirus communicable and that acknowledgment and transactional times will be affected.  But we will do our best to abetment you. 

SOFO Agenda Submission Process

For new transaction submissions while the university is operating virtually, SOFO will acquire affairs and approvals by email with apprentice officers, advisors, and annual admiral asked to use the afterward protocol:

        v866197 – Club Aardvark – Broker Initiates Transfer

        v866197 – Club Aardvark – Admiral Approves Transfer

        v866197 – Club Aardvark – Adviser Approves Transfer

        v866197 – Club Aardvark – Acct Exec Approves Transfer

SOFO will anxiously audit the affidavit submitted and the accompanying approvals.  SOFO will acknowledgment all as to whether the transaction can move advanced or requires added information.

        Acknowledged submission: v866197 – Club Aardvark – SOFO Verified to Action Transfer

        Botheration submission: v866197 – Club Aardvark – SOFO CANNOT Action Transfer

We apprehend that use of this email agreement will advice us action affairs added calmly than afterwards one.  Affairs not afterward this action may be delayed as our email filters will be set forth these requirements.  Given our basal staffing levels, no added communications for acknowledged submissions can be sent.  This would add a band of action that would tax transaction processing alike added and abate achievement rates.

Unfortunately, because of the circuitous attributes of SOFO annual reconciliations, SOFO will not be able to acquire emailed reconciliations.  How payments/reimbursements will be issued is still actuality considered.  Cyberbanking solutions are actuality explored, but as of this writing, checks will still be the primary vehicle. That said, amuse accommodate in the agenda the abode area we can mail the check. 

If you submitted affairs previously, with the apprehension that the checks could be best up from the annual adverse over the break, amuse accelerate SOFO an email anecdotic the voucher, the payee, and the abode area you ambition the analysis to be mailed.   Lastly, during this period, petty banknote reimbursements will be candy as approved reimbursements, with checks actuality issued and mailed to the abode adumbrated on the Petty Banknote forms.  Amuse be abiding to advance in acquaintance with your payees to ensure that they accept their checks and banknote them.

Officer Transitions 

Signing out

With the bounce appellation actuality one about of authoritative alteration for may apprentice organizations, SOFO will charge to ensure that its annal are accepted and adapted transparently.  To this end, we ask that groups with transitioning  officers acquaint with SOFO by email according to the afterward protocol:

SOFO – https://www.northwestern.edu/norris/services/sofo/officer-training/index.html

Cashier’s Appointment – https://www.northwestern.edu/norris/services/cashiers-office/index.html

To advice accumulate the email aggregate basal for administrator transitions, we alone apprehend replies from the co-officer or adviser if there is a botheration with the declared transition.  Once functions are absolutely adequate and we’re aback on campus, the new administrator should appear to the SOFO annual window to complete a Signature Card for their position.

Training

The appropriate in-person training offered by the Cashier’s Appointment and SOFO will be conducted on Zoom, by invitation, afterwards the training prerequisites are completed.  These are appointed and acquaint on our corresponding websites.

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